Privacy Policy

As a part of Masaryk University, we are dedicated to safeguarding your data and respecting your privacy in compliance with Masaryk University Directive No. 1/2018, Protection and Processing of Personal Data.

What Personal Data do we Collect and Process?

In the context of the event, we may collect and process the following personal data:

(i) Participant Details:

Primary data: First name, last name, UČО (university identity number), name of the institution, country, email address;
Secondary data: Title, contact number, place of residence (off-university participants, for security measures).

(ii) Financial Information

Payment card numbers or bank account details (used only to process event-related fees and invoices)

(iii) Dietary Preferences (if any) or Accessibility Requirements for necessary event logistics;

(iv) Event Photography:

Photos and videos taken during MUNI MUN events may be used for promotional purposes, including social media, website content, and future event materials. Participants may opt out via registration forms or by reaching us out.

Users are responsible for any third-party Personal Data obtained, published or shared through this Application.

The processing of personal data is carried out using secure IT systems and follows organizational procedures strictly related to the purposes specified in this policy. We take appropriate security measures to prevent unauthorized access, disclosure, modification, or destruction of personal data.

Personal data may be accessible to authorized personnel, including event organizers, university administration, marketing teams, and IT service providers. External parties, such as third-party technical service providers, mail carriers, hosting providers, and communications agencies, may be appointed as Data Processors when necessary.

The Data is processed at the Owner's operating offices and in any other places where the parties involved in processing are located. Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own.

Purpose and Legal Basis of Processing

For specific information about the Personal Data used for each purpose, the User may refer to the section below:

Advertising

This purpose enables the use of User Data for advertising purposes on Meta platforms.

None of Personal Data is used for advertising, and specific details regarding data usage and conditions are outlined by Privacy Policy.

Some services may use trackers to identify Users, facilitate behavioural retargeting, measure the effectiveness of advertising, generate analytics, or in case of any violations of the code of ethics during the registration period or during the conference, issue warnings with further consequences as defined by our Privacy Policy. For more information, please refer to the privacy policies of the respective services.

Most of these services provide an option to opt out of tracking.

Tag Management and Analytics

MUNI MUN may use services such as:

Google Tag Manager (Google LLC):
Google Tag Manager is used to efficiently manage and deploy various tracking codes (tags) on a website without manually editing the site’s code. These tags help with analytics, marketing, and performance tracking. Tracking codes do not track or store any of your personal online data (POD).

Matomo Analytics (Matomo):
Matomo is a web analytics service that tracks and analyzes user interactions with our website. Matomo uses first-party cookies to collect information on user activity, such as page views, time spent on the site, and user behavior, to help improve our website’s performance and user experience. The data collected is anonymized and stored securely, and we do not share it with third parties. Matomo allows us to analyse how visitors use the site, monitor performance, and optimize our content to better serve your needs. While we do not track personal identifying information, the data helps us understand trends and make improvements to our services.
- The collected analytics data contains no personal data.
- The data is not shared or connected with data from other websites.
- The accurate information about your data collection is provided in the following policy.
- The data is not used for any other purpose than analytics (compared to GA which uses it for other purposes and therefore always requires consent)
- Visitors aren’t tracked across websites (compared to GA which does track visitors across many websites)
- A user cannot be tracked across days within the same website (no user profiles can be generated when cookies are disabled)

Meta Ads Tracking (Meta Platforms Inc.):
Meta Ads Tracking provides advertising and analytics tools that help track user behavior, target ads, and measure performance across Facebook, Instagram, and other Meta platforms. This service allows us to deliver relevant advertising and analyze how effective our ad campaigns are. Meta Ads Tracking may use cookies and other tracking technologies to gather information about interactions with ads and content across Meta platforms. This data helps us tailor our marketing efforts to meet your interests and preferences.

How Long do we Retain your Data?

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected. Retention periods depend on the type of data and applicable legal obligations:

Personal data collected for contract performance is retained until the agreement has been fully performed;
Personal data collected for promotional purposes is retained until consent is withdrawn;
Financial data is retained in compliance with financial regulations. Upon withdrawal of consent or expiration of retention periods, personal data will be securely deleted.

Your Rights under GDPR

As a Data subject, you have the following rights regarding your personal data:

Right to Withdraw Consent: You can withdraw your consent at any time without providing a reason.
Right of Access: You can request details of the personal data we hold about you.
Right to Rectification: You can request corrections to inaccurate data.
Right to Erasure: You can request the deletion of your data unless retention is legally required.
Right to Restriction of Processing: You can request limitations on how your data is used.
Right to Data Portability: You can receive your data in a structured, commonly used format.
Right to Object: You can object to data processing, particularly for marketing purposes.
Right to Lodge a Complaint: You may file a complaint with the relevant data protection authority.

To exercise your rights, please contact us using the details provided at the end of this policy.

Please note that even if you withdraw your consent, MUNI MUN may still be entitled to process your data on another legal basis, such as agreement performance. MUNI MUN may also be required to store your data until the expiry of retention obligations and periods issued by academic supervisors or in possible violation of any MUNI Rules and Regulations.

Data Transfers and Security Measures

MUNI MUN ensures that personal data transfers comply with applicable laws. Data may be processed outside the EU, with appropriate safeguards in place. We implement technical and organizational security measures to protect personal data from unauthorized access, loss, or alteration.

Cookies

Cookies are small text files stored on your device to enhance website functionality and gather analytics. Visit Cookie Policy for more. Users can manage their cookie preferences and opt-out via browser settings or dedicated opt-out mechanisms.

Updates to This Privacy Policy

MUNI MUN reserves the right to modify this Privacy Policy at any time. Updates will be communicated via our website. It is recommended that users regularly review this page for any changes. Should any modifications require renewed consent, users will be notified accordingly.

For any inquiries regarding this Privacy Policy, please contact us at masarykmun@gmail.com.

Latest Policy update: 16.02.2025.